Smart Visitor & Booking Management System.
VIROMS is an AI-powered visitor management and booking platform for modern Malaysian businesses — digital check-in, smart scheduling, and resource management in one beautiful dashboard.
Visitors Today
24
Resources Booked
8/12
Desks Occupied
43
Pending Check-ins
3
Recent Visitors
Today's Bookings
20+
Companies onboarded
10,000+
Visitors managed monthly
99.9%
Uptime SLA
< 10 min
Average setup time
Everything you need
Smart Visitor & Booking Management — All in One Platform.
Visitor management, smart booking, and AI-powered platform — built for any industry.
Digital Check-in Kiosk
Touchless visitor and client registration with photo capture, consent signing, and instant badge printing — for any industry.
QR Badge Generation
Auto-generated QR badges for every visitor or client — scan to verify identity anywhere in your premises.
Host Notifications
Instant alerts when a visitor arrives. Hosts can acknowledge or redirect remotely — no app download required.
Pre-registration
Let staff pre-register clients or guests. They get a digital invite with QR code for instant check-in.
Smart Visitor Search
Search past visitors by name, email, or phone. Pre-fill forms instantly — perfect for repeat clients.
Custom Visitor Fields
Add NRIC, car plate, badge ID, or any custom field. Toggle built-in fields on or off per your compliance needs.
Interactive Booking Calendar
Month, week, and day views with real-time availability. Book appointments or resources in two clicks from any device.
Recurring Bookings
Set up weekly sessions, monthly appointments, or any repeating pattern with one booking — iCal RRULE support.
Smart Conflict Detection
Availability engine prevents double-bookings and enforces lead-time, capacity, and business hours rules.
Service Catalog
Define your services or packages with duration and pricing. Staff select the right service when creating a booking.
Utilisation Analytics
See which resources and time slots are under- or over-used. Make data-driven decisions about your schedule and layout.
Flexible Booking Rules
Set business hours, lead times, max advance days, and approval workflows to match your policies.
Google & Outlook Sync
Connect your Google Calendar or Outlook — bookings appear automatically with a .ics attachment.
Resource Photos
Attach photos to rooms, stations, or desks so staff and clients can see exactly what they're booking.
AI Meeting Minutes
Record live audio and VIROMS AI transcribes and summarises the session instantly — emails minutes to the organiser.
AI Assistant
Book resources, register visitors, and check availability by just typing a message — no navigation needed.
Multi-language
Full interface in English, Bahasa Malaysia, and Simplified Chinese. Locale stored per user.
Passwordless OTP Login
Sign in with a one-time code sent to your email — no password to remember or reset.
Light & Dark Theme
System-aware theme that adapts to your preference. Smooth transitions, no eye strain.
Zoom & Teams Ready
Paste a Zoom or Microsoft Teams link when booking — it appears in confirmations, calendars, and booking details.
AI Visitor &
Booking Management.
Stop navigating menus — just tell VIROMS what you need. Register visitors, book resources, sync to your calendar, and get AI-powered summaries — all in plain language. The AI handles the rest in seconds.
- "Book a room or appointment for tomorrow at 2 PM"
- "Register a visitor named Ahmad arriving Monday"
- "Is the consultation room free this afternoon?"
- "Cancel my 3 PM booking and find an alternative"
- "Pre-register guests for Friday's appointment"
- "Sync to Google Calendar or Outlook automatically"
- "Record session audio and get an AI-written summary"
Available on all plans · RM 10 free AI credits included · No API key needed · Google & Outlook calendar sync included
Getting started
Up and running in under 10 minutes
No implementation consultants. No lengthy onboarding calls. Just sign up and follow our guided setup wizard.
Sign up & select your industry
Choose your industry and start your 14-day free trial instantly — no credit card needed. VIROMS adapts its terminology and workflows to your business type.
Complete onboarding
Add your team members, configure rooms or resources, set business hours and booking rules. Our wizard guides you through every step.
Customise your workspace
Brand your check-in page, set up host notification preferences, and define approval workflows that match your policies.
Go live in minutes
Share the check-in link with your reception team and the booking URL with staff. You're live — no IT team required.
New features
Everything your team needs, built in
From AI-powered bookings to meeting transcripts and industry-specific labels — VIROMS keeps getting better.
AI-Powered Scheduling & Assistance
Tell the AI what you need in plain language. It books appointments, looks up visitors, checks availability, and handles your entire workflow — no clicking through menus.
- Natural language booking in seconds
- Visitor lookup and pre-registration
- Smart availability checking
- Speaks your industry's terminology
AI Assistant
OnlineRecord, Transcribe & Summarise Meetings
Record your meetings directly in VIROMS. The AI transcribes them, extracts key decisions and action items, and sends the summary to all attendees automatically.
- One-click meeting recording
- AI-powered transcript
- Auto summary with action items
- Summary emailed to all attendees
Meeting Recording
Q2 Planning — Board Room A
Live Transcript
AI Summary
Q3 roadmap approved; budget RM 50,000 confirmed.
UI prototype → Design team by 5 June.
Adapts to Your Industry
VIROMS automatically relabels every screen to match your business. A salon sees Beauticians and Appointments. A clinic sees Doctors and Patients. A tuition centre sees Teachers and Class Sessions.
- 17+ supported industries
- Labels update across all screens
- Industry-specific service packages
- AI assistant uses your terminology
Industry Terminology
Labels adapt automatically to your business
Set in Admin → Settings → Industry · 17+ industries supported
Simple pricing
One plan. Every industry. All features.
Start your 14-day free trial — no credit card required. Cancel anytime.
VIROMS Workspace
per organisation · billed monthly
One plan for every type of business. Features adapt to your industry automatically.
Start free trial- All industry modules included
- Visitor / patient / client management
- Appointment & booking calendar
- AI assistant (natural language, Claude)
- RM 10 free AI credits on signup
- Multi-language (EN / BM / 中文)
- Real-time notifications
- QR code check-in & digital badges
- Custom branding & welcome message
- Google Calendar & Outlook sync
- API access & HMAC webhooks
- SSO / SAML integration
- Advanced analytics & reports
- Priority email support
- Unlimited users, bookings & records
Built for your industry
When you sign up, choose your industry and VIROMS adapts — terminology, AI suggestions, and workflows all match your use case.
What changes per industry?
- Terminology — "Visitor" → Patient, Client, Student, Customer
- Resources — "Room" → Beautician, Doctor, Teacher, Technician
- Bookings — "Booking" → Appointment, Service Slot, Class Session
- AI suggestions — context-aware prompts for your workflow
All plans include a 14-day free trial and RM 10 free AI credits. No setup fees. Cancel anytime.
Customer stories
Trusted by Malaysian businesses of every kind
“VIROMS transformed how we manage appointments. Our stylists love it — clients book online, check in at the kiosk, and we get notified instantly. No more double-bookings or missed walk-ins.”
Nurul Ain Hassan
Salon Owner · NuAin Beauty Studio
“We moved from a paper appointment book to VIROMS in a weekend. Patient check-in is now digital, consultations are booked online, and our front desk finally has time to breathe.”
Dr. David Tan
Clinic Director · Tan Family Clinic
“As a corporate office, we needed visitor management, meeting room booking, and hot-desk allocation — all in one place. VIROMS delivers exactly that. Our employees actually enjoy using it.”
Priya Menon
HR Director · Axiata Digital
FAQ
Frequently asked questions
Ready to modernise your business?
Join hundreds of Malaysian companies that use VIROMS to delight visitors and streamline bookings.
14 days free · No credit card · Cancel anytime